The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff to ensure they can efficiently accomplish key tasks and company initiatives.
May recruit, interview, hire, and train junior administrative staff in the department.
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
Arranges travel and accommodations for executives.
Organizing meetings, including scheduling, sending reminders, and attending meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
Performs office tasks including maintaining records and ordering supplies
Performs additional duties as assigned by executives.
Performs other related duties as assigned.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 50 words per minute.
Extremely proficient with Google Workspace (sheets, drive, docs, calendar, etc) with the ability to learn new or updated software.
Education and Experience:
High school diploma required; Bachelor's degree in Business Administration or related field preferred.
At least four years of related experience required.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.