Executive Assistant

The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff to ensure they can efficiently accomplish key tasks and company initiatives.

Supervisory Responsibilities:

• May recruit, interview, hire, and train junior administrative staff in the department.

 Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.

• Arranges travel and accommodations for executives.

• Organizing meetings, including scheduling, sending reminders, and attending meetings on behalf of executives, taking notes and recording minutes.

• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.

• Performs office tasks including maintaining records and ordering supplies

• Performs additional duties as assigned by executives.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Able to type a minimum of 50 words per minute.

• Extremely proficient with Google Workspace (sheets, drive, docs, calendar, etc) with the ability to learn new or updated software.

Education and Experience:

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.

• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.